Six month survey: What to expect at the end of April

At Flinders we are gearing up for the 6-month follow-up survey with QUEST participants in both the intervention and control groups.

We are aiming to mail the survey on Monday 29th and Tuesday 30th April. We will do a final check with practices (to ensure correct participant lists) just prior to sending the survey.calendar-

The survey responses will be entered into our study databases and from there we export the data to statistical packages for analysis.

The intervention group results will be presented to intervention practices at our planned June workshop to be held at Flinders. We look forward to seeing as many intervention group practice staff in attendance as possible!

Control group practices will receive the results from the participant surveys at the end of the trial scheduled for December 2019.

 

April 2019 Practice visits: Belair Medical

Belair Medical is located in the foothills of Adelaide and home to koalas and a nearby bakery with delicious bee sting cakes. Belair is one of our medium sized practices with 4 GPs and 64 participants taking part in the trial.

We had a great turnout at the meeting with 7 representatives from the practice (unfortunately Kym and Wendy had to attend another meeting so had to leave before our favourite part, photo time!).

Belair Medical is offering all QUEST participants 15-minute consultations with the practice nurse prior to the longer appointments (30 mins) with the participants’ preferred doctors. During the nurse consult, nurses have focussed on educating participants on how to better manage their health as well as keeping immunisations, care plans and past history information up-to-date.

Belair Medical has blocked out reserve appointments for each participating QUEST doctor so if a QUEST participant needs an appointment, they will be able to see their doctor on the same day. Doctors have found the spare appointments to be helpful as they are able to slot in participants very easily.

Kirsty (Practice Manager) has been keeping a very good track record of QUEST participants and informed us that 8 patients have had hospitalisations since the beginning of the trial – each of whom received prompt follow-up.

Belair Medical raised the point that not all their QUEST participants are availing themselves of the enhanced services on offer. This is to be expected given the specific criteria for entry to Flinders QUEST. Participants were identified on the basis that they could “potentially” benefit from the enhanced services. We didn’t expect that every participant would benefit in reality, despite the best efforts of practices to engage with participants.

Toni (our Flinders QUEST practice nurse) plans to visit with Belair Medical nurses in the near future to share some ideas for how practice nurses can contribute to the delivery of better care for QUEST participants. We encourage all intervention group practices with practice nurses to take advantage of Toni’s services.

Belair
Left to right: Prof Richard Reed (Chief Investigator), Dr Helen Roxburgh (GP), Ms Kirsty Tippett (Practice Manager), Ms Barbara Smith (Practice Nurse), Dr Leigh Roeger (QUEST Manager), Dr Serafim Dafillis (GP), Dr Lizzy Harvey (GP)

April 2019 Practice visits: Seacombe Medical Centre

Seacombe Medical Centre has a mixed socio-economic patient population and has been providing comprehensive medical care to patients for over 40 years. The practice is one of our medium size practices with 63 participants and 6 GPs taking part in the trial.

Seacombe routinely offers same day, double appointments without any additional co-payments to QUEST participants. Most participants joining QUEST were already on a care plan and these are being regularly reviewed during the trial. Like other QUEST practices Seacombe are gearing up for the flu season with clinics planned in late April.

In the 12 months prior to Flinders QUEST our Medicare data showed that Seacombe participants had high levels of both continuity of care (seeing their preferred GP) and longer appointments. Practice staff have targeted providing more nursing contacts for the QUEST participants with nurse visits scheduled prior to the GP seeing the patient.

With only a limited number of Medicare item numbers to bill for nurses, Seacombe staff made the good point that this ‘extra’ work was not going to be reflected in our Medicare statistics. During the design of Flinders QUEST we were very conscious of not creating additional paperwork burden and so we haven’t asked practices to record these additional workload statistics. The extra nurse work will, however, be picked up qualitatively when we interview practice staff about their experiences.

Seacombe are also considering taking part in the Department of Veterans’ Affairs (DVA) Coordinated Veterans’ Care (CVC) Program. Flinders QUEST was modelled on several aspects of this program, based on our experiences working with the DVA on the CVC program design and evaluation. Interestingly the CVC program also appears to be guiding the Government’s latest thinking for the next iteration of the Health Care Home model with details about this released in the latest budget. The results from Flinders QUEST therefore will be highly influential in informing future national primary health care policy.

A nice touch at Seacombe was learning that the QUEST initial practice payment had been directed to purchasing new adjustable height beds for their consulting rooms. These can be very beneficial for older patients or those with multiple chronic illnesses (many of whom will be QUEST participants). So well done Seacombe!

IMG-2776
Left to right (standing): Ms Toni Chappel (QUEST Research Nurse), Prof Richard Reed (Chief Investigator), Dr Leigh Roeger (QUEST Manager), Dr Tim Slimming (GP)
Left to right (seated): Ms Terrie Coombe (Practice Nurse), Ms Kerry Bruce (Practice Manager)

March 2019 Practice visits: Russell Clinic

On Thursday 28 March the full Flinders QUEST team visited our 7th intervention practice, Russell Clinic for a progress meeting. The meeting was well attended with four representatives from the practice.

Russell Clinic is located in Blackwood (very close to Flinders University) and is one of our medium sized practices with 6 GPs and 51 participants taking part in the trial.

Russell Clinic is implementing the four enhanced service components in a straightforward manner. The practice is also focused on providing additional preventative activity to QUEST participants. For example, Robyn (Practice Manager) is going through the list of all QUEST participants to check they are up-to-date with their flu vaccinations and care plans.

Practice staff at Russell Clinic are also receiving calls from Flinders Medical Centre to make appointments for patients when they are discharged. We are on the job to track down who is leading this good idea so that we can understand the procedure a little bit better.

During the meeting we discussed the 6-month survey which is scheduled to go out to participants at the end of April. Getting a good response rate to this is very important and we will be offering participants the option for completing the survey by mail, online or with a home visit.

We look forward to our next practice visit next week on Tuesday 2 April at Seacombe.

Russell
Left to right (standing): Dr Haydn Bunton (GP), Ms Robyn Hicks (Practice Manager), Ms Marcelle Woodman (Practice Nurse), Dr Leigh Roeger (QUEST Manager), Dr Heilie Kwok (QUEST Coordinator), Prof Richard Reed (Chief Investigator)
Seated: Ms Claudia Lumsden (Receptionist)

March 2019 Practice visits: Medical HQ

The full Flinders QUEST team visited our 6th intervention practice, Medical HQ GP Family Practice, which is the only practice located in the Eastern suburbs. Medical HQ were first established in 1919 which must be a record for our QUEST practices.

Medical HQ has 39 participants (mainly older people) in Flinders QUEST. During the meeting we met with the majority of practice staff participating in the trial.

Medical HQ are confident they are implementing the enhanced services to a high standard. Participants are offered longer appointments with their preferred doctors by reception staff, and are followed up by a phone call if they experience a hospitalisation. Medical HQ are also offering personalised plans to participants by way of fortnightly or monthly advanced bookings.

Medical HQ have created a ‘tracking grid’ for the QUEST participants so that the services they are receiving can be monitored. Instances when participants did not see their preferred doctors were found to be related to participants wanting a repeat script or for an UTI (i.e., not for the management of chronic illnesses).

Discussion about our continuity of care measure was raised at the meeting. There are definitely advantages to patients seeing a GP at their usual practice if their preferred GP is unavailable. For example, the patient’s medical records will be available for ‘informational continuity of care’. Based on these conversations we will be including a measure of ‘practice continuity of care’ in our analyses.

Medical HQ’s GPs believe that patients get sufficient time for their problems to be addressed. Longer appointment times however have been useful for the ‘extra’ tasks when appropriate (such as reviewing medication lists). Having these positive perceptions confirmed by patients’ responses to the 6-monthly survey which will ask directly about patients’ time with GPs, will provide an extra layer of ‘quality assurance’.

Thanks to Lindsey and the team at Medical HQ for an enjoyable visit. Our next practice visit will be on 28 March 2019 at Russell Clinic.

M2Left to right (back row): Ms Toni Chappel (QUEST Research Nurse), Dr Heilie Kwok (QUEST Coordinator), Dr Leigh Roeger (QUEST Manager), Ms Pauline Pankhurst (Practice Manager), Dr Don Cameron (GP), Prof Richard Reed (Chief Investigator)
Left to right (front row): Dr Rod Pearce (GP), Ms Lynda Matthews (Practice Nurse), Ms Lindsey Gilkes (Practice Manager), Ms Donna Costanzo (Receptionist)

March 2019 Practice visits: Hallett Cove Family Practice

We have now visited half of our Intervention practices and this post will be covering our 5th intervention practice: Hallett Cove Family Practice.

On Thursday 21 March the full Flinders QUEST team of Richard Reed, Leigh Roeger, Toni Chappel and Heilie Kwok visited the practice and met with the Practice Managers (Lynne Jarrad and Kathy Lovell) and Drs Gerry Healy and Justin Choong.

Hallett Cove Family Practice is one of our smaller practices with 21 participants in the trial (adults aged 18 to 64: 7 and adults aged over 65: 14).

Hallett Cove will be undergoing some major changes this coming month, as Lynne will be retiring (after having worked at the practice for 18 years) and Dr Paul Hyam will be relocating to Western Australia (he will continue to be the owner of the practice). We would like to welcome Kathy Lovell, the new Practice Manager, and Dr Justin Choong to Flinders QUEST.

When a GP in Flinders QUEST leaves the practice, we ask the practice staff to contact that doctor’s participants to discuss a new “preferred GP” with them and then let us know so we can make the changes to our data systems. We can also issue another trial ID card if participants would like this.

QUEST participants are flagged in Hallett Cove’s clinical and appointment systems. Staff felt that participants were able to gain appointments with their preferred GP on the same or next day. High levels of continuity of care (seeing the preferred GP) were evident in Hallett Cove’s data in the 12 months prior to the trial so we are confident that this will continue.

Participants are offered double appointments when they call but these have not been taken up. A possible deterrent to patients taking a double appointment is if they are charged a high gap fee. We recommend to practices not to charge a higher gap fee for longer appointments as this could be seen as inconsistent with the information provided to participants that there would not be any additional costs for them taking part in Flinders QUEST. If anyone has any questions regarding the gap payment, please give us a ring on 7221 8538 or email to quest@flinders.edu.au.

In terms of follow up after hospitalisation, practice staff forward the discharge summary to the doctor to review whether the participant should be contacted to make an appointment. Where an appointment is clinically indicated administrative staff from the practice will contact the participant.

We were pleased to hear that Hallett Cove staff found the Intervention practice workshop held at Flinders valuable – although it is not clear whether it was the fine food, the company of other practices or our presentations they found most enjoyable! We are planning another workshop in late May/early June where we hope as many staff as possible from all our Intervention practices can attend.

Last but not least the Flinders team would like to send Lynne and Dr Paul Hyam our very best wishes for the future. You have both been great to collaborate with, not just with Flinders QUEST, but other projects in the past. Good luck for the next chapters in your lives.

IMG-2644Left to right: Dr Leigh Roeger (QUEST Manager), Dr Heilie Kwok (QUEST Coordinator), Ms Kathy Lovell (Practice Manager), Prof Richard Reed (Chief Investigator), Dr Gerry Healy (GP), Dr Justin Choong (GP), Ms Lynne Jarrad (Practice Manager)